Campus Walk/Run Events
Due to the unique demands that walking or racing events place on Berry’s facilities and campus, a limited number of these events can be approved and supported each year. Consequently, walk/run events by external groups and organizations are limited to no more than two per term during the academic year and three during the summer. The Berry community is committed to hosting a few annual Berry walk/run events and these include the Mountain Day 5K run in October and the Berry Half Marathon in the spring.
Due to potential road closures and increased traffic to campus, walk/run events may only be held on Saturday mornings. Parking for these events is available in the Cage Center and Krannert Center parking lots. These areas are noted on the
campus map which is available on the Berry website.
Sponsoring organizations are responsible for the following:
- Walk/Run Event Package Fee
- Rain Backup Facility Fee
- Proving proof of liability insurance, completed hold harmless agreement and copy of walk participant waiver form
- Securing EMT staff to be onsite in case of emergencies
- Providing port-a-potties as needed
- Fee for Campus Safety Officers if additional staff are needed for road closures and traffic control
- Meeting with Campus Scheduling Office and Campus Safety staff members to approve walk/run route
Sponsoring organizations may also want to bring: small pop-up tents, a portable sound/PA system, extension cords, podiums, food/beverage items and other setup items as needed. These items are not provided but may be brought in by the hosting organization. All setup needs and plans should be confirmed with the Campus Scheduling Office at least two weeks prior to the event.
The Walk/Run Event Package fee is $250 and includes: an approved 5K route around campus using sidewalks and roads, use of the Krannert front lawn space, Krannert lobby and a small room within Krannert to store event supplies and equipment, and a small number of tables/chairs/trashcans will also be provided. A rain backup is not provided with the basic walk event package. Additional fees may also apply depending upon the needs and the size of the event.
A rain backup is available for an additional non-refundable $150 fee. This includes the use of the walking/jogging track in the Cage Athletic Center and a small number of tables and chairs for event registration. The walking track has a maximum capacity of 49, so walk participants must be staggered accordingly in the case of rain. Rain calls will be made by 3:00pm the day before the event.
Groups and organizations inquiring about hosting a walk/run event at Berry should submit a “Walk Event Inquiry Form
” to the Campus Scheduling Office by the date listed below based upon the proposed event date. Walk proposals will be reviewed at set times throughout the year.
Fall Semester Walks (Event Dates August – December) – Proposals Due by February 1st
Spring Semester Walks (Event Dates January – April) – Proposals Due by July 1st
Summer Walks (Event Dates May – July) – Proposals Due by November 1st