Product Licensing Policy


Hardware
All hardware devices acquired for or on behalf of the college or developed by college employees or contract personnel on behalf of the college are and shall be deemed college property. All such hardware devices must be used in compliance with applicable licenses, notices, contracts, and agreements.

Please remember as you plan for new networked printer purchases for labs and offices that our standard printer brand that we support is Hewlett-Packard. We do this for a number of reasons:

  • Hewlett-Packard printers are reliable.
  • They are reasonably priced.
  • They operate well in our network environment.
  • A single brand of networked printer means that we (Network Operations) don't have to load or deal with multiple administration interfaces to properly control access to these devices.

Any future networked printer purchases/installations must follow this guideline or risk a reduced level of service and reliability. For any special needs that Hewlett-Packard printers may not address, please contact Network Operations to discuss the issue.

Software
All software acquired for or on behalf of the college or developed by college employees or contract personnel on behalf of the college is and shall be deemed college property. All such software must be used in compliance with applicable licenses, notices, contracts, and agreements.

Software Licensing
Each employee is individually responsible for reading, understanding, and following all applicable licenses, notice, contracts, and agreements for software that he or she uses or seeks to use on college computers. Unless otherwise provided in the applicable license, notice, contract, or agreement, any duplication or copyrighted software, except for backup and archival purposes, may be a violation of federal and state law. In addition to violating such laws, unauthorized duplication of software is a violation of the college's software/hardware policy.

Microsoft System Center Configuration Manager is installed on all Berry owned computers to insure the proper use of licensing across campus, maintain inventory, and to assist end users experiencing certain software problems or in need of application assistance.

Campus Agreement Software License 
Berry College has renewed our annual institution-wide licensing program with Microsoft Corporation to acquire a comprehensive package of desktop software for Berry owned computers. It also covers computer lab software use on campus as well as e-mail services for a one-year period. 

Students have the option of using Microsoft Office 365 ProPlus which can be downloaded and installed directly to the students computer from a web link in their email. Students can also opt to use Microsoft Office Web Apps through Skydrive for free. Both include is a software package that includes Microsoft Word, Excel, PowerPoint, OneNote, Outlook, Access, Publisher, Lync (Office 365 ProPlus only), and SkyDrive Pro (Office Web Apps only).

Microsoft Office 365 ProPlus can be accessed by logging into your email at mail.office365.com, clicking on the gear symbol in the upper-right hand corner of the browser window next to your name and then by selecting Office 365 settings, "Software - Install and manage software" and finally by clicking "Install."  Office Web Apps are available at the main Microsoft Skydrive site (creating an account will be necessary), and Office 365 ProPlus is available

Computer Purchasing Policy

All faculty and staff computers, peripheral devices, and non-discipline specific software are to be purchased through OIT (Office for Information Technology). This process ensures that any equipment purchased will be compatible with existing equipment and supportable on our network. This includes desktops, laptops, tablets, printers, scanners and any other piece of equipment connected to Berry-owned computers.   

OIT will be happy to work with you to define your needs and to help select the appropriate equipment regarding the purchase. We will also order the equipment for you and schedule its installation. Turnaround times normally are very short. OIT is positioned to obtain the best pricing for you and your department on many types of computer equipment and supplies while retaining compatibility with the Berry network.

Please e-mail OIT Purchasing at oitpurchasing@berry.edu.