Guests who book six or more rooms with us here at The Cottages are categorized as a Group and must complete several extra steps in the reservation process. Please note that to stay with us here at The Cottages at Berry, you must be affiliated with the college in some way.
Upon making your reservation, you will be notified of your Group status and will be put in contact with The Cottages’ Group Reservation Manager. The manager will work with you to plan your stay here with us, answering any questions that you may have and streamlining the reservation process.
The primary contact from each group will be asked to fill out several forms:
1). Rooming List - This form requires listing which individuals will be staying in each room as well as their arrival and departure dates—this form is accompanied by a complete floor plan of the facility along with a list of the accommodations within each room to aid you in making room assignments. When assigning rooms, please keep in mind that the President’s Office has the ability to reserve Frances Cottage as little as five days out, so it is recommended that you make other accommodations in the rare event that this facility becomes unavailable for your date.
2) Group Agreement Contract - All groups are required to follow The Cottages policies and procedures while using our facilities. This form should be signed and submitted to indicate agreement with these policies.
These forms may be emailed, mailed or faxed back to The Cottages at Berry when they are complete. We ask that those be submitted to us at least two weeks prior to the event.
Additionally, the Group’s primary contact is responsible for indicating how keys should be distributed. The contact may pick up and distribute keys themselves, or The Cottages staff may check in each guest individually as they arrive. If the latter, any late arrivals, those guests who prefer to check in after 5pm, may pick up their keys at the gate house as they arrive on campus.
Please note that we are authorized to take only one form of payment per group; the primary contact is responsible for this payment.
The Cottages at Berry maintains a stringent check-out policy. We ask that all guests be out of their rooms by 11:00am. Late check-outs may be authorized in certain cases; in these instances a service fee of $25 will apply. Late check-outs will not be granted for any later than 1:00pm.
Here at The Cottages at Berry College, we work diligently to ensure that all of our guests have a wonderful time while they are here, and we are committed to providing them with a clean and comfortable room and excellent customer service throughout their stay. We are excited that you are considering our facility for your event and hope to work with you in the future.