Left Nav
As a registered student organization there are many resources available to your group. The Student Activities Office and SGA work together to help keep you informed and organized.
The following services are provided by the Student Government Association.
RECOGNITION REQUIREMENTS
Student Organizations are required to complete the following requirement during the academic year in order to remain a recognized group:
- SGA CREDITS – Must complete 5 out of 7
A SGA credit is an event that SGA sponsors. You must have one representative present to get a credit. SGA Credits will be announced at SGA meetings when available for clubs and organizations.
- VOLUNTEER CREDITS- Must complete 1 per semester
A volunteer credit is a service event off-campus. You must have three representatives present to get a credit. You may get BCVS to help you find a place to get involved. To get credit, you must submit a form via Berry Connect called “Credit Submission Form.”
- EVENT CREDIT- Must complete two per year
An event credit is an event that is open to campus to enhance campus life. Organizations must have an event approved in advance by filling out the Event Request form on the OSI Berry Connect page.
Club sports are not required to complete event credits.
- MEETING REQUIREMENTS
SGA holds meetings biweekly. Each semester, there will be 7 total meetings held. Each organization must have one representative at 5 of those meetings each semester.
Club sports are only required to attend 2 SGA meetings per semester.
- FALL AND SPRING PRESIDENT MEETING
A representative of each organization must attend the kickoff President’s meeting held at the beginning of the fall and spring semesters.
- MEMBERSHIP ROSTERS
Organizations must submit membership rosters to the Student Activities office, both fall and spring semesters.
- ANNUAL REGISTRATION
Groups are required to register each year by submitting the Annual Agreement form found on the OSI Berry Connect page. This is used to maintain updated club information as well as officer contacts.
- ACTIVE MEMBER TOTALS
Each club must have at least 10 or more active members to be established as an organization.
- UPDATED CONSTITUTION
Each club is required to have a detailed constitution that sets the guidelines for their organization. Please reach out to OSI for a constitution checklist.
- OFFICER LIST
A current officer list must be available to the public on the organizations Berry Connect page.
- LEADERSHIP REQUIREMENTS- Must complete one per semester
Leadership credits will be offered throughout the year in forms of attending presentations, leadership workshops, etc. Only one is required per semester.
Club sports are not required to complete leadership credits.
- TRANSITION PROCESS
t the end of spring each organization must complete the transition process to continue to be recognized as an organization on campus for the next academic year.
STUDENT ACTIVITIES REQUEST
Student Activity Fees (SAF) are allocated by the SGA Budget and Finance Committee and are to be used according to the policies set forth by SGA. Organizations are encouraged to request funds in the spring prior to the next academic year; fees should include needs for the next fall and spring. If funding is still available requests may be submitted during the year as unexpected needs arise.
BUDGET MAINTENANCE
The SGA Treasurer oversees funding and budget needs for organizations. The SGA Student Accountant verifies transactions for each club to help keep budgets updates and accurate. Organization Treasurers and Advisors receive updates once a month via campus mail.
FORMS
All forms are available in the SGA Office and Student Activities Office. Forms must be submitted to SGA when complete.
- BERRY CONNECT ADMINSTRATIVE ACCESS
In order to get your officers admin access to your organization’s Berry Connect page, you must fill out this form. This allows your officers to make changes to your page without emailing the OSI office for each edit needed to be made.
- EVENT REGISTRATION
Each event must be approved first by the OSI office before it is hosted. This is a requirement.
- STUDENT ACTIVITY FEE FUNDING REQUEST
Student Activity Fees (SAF) are allocated by the SGA Budget and Finance Committee and are to be used according to the policies set forth by SGA. Organizations are encouraged to request funds in the spring prior to the next academic year; fees should include needs for the next fall and spring. If funding is still available requests may be submitted during the year as unexpected needs arise.
- ANNUAL AGREEMENT FORM
The annual agreement form is used to make sure organizations agree annually to fulfill their recognition requirements.
- CASH ADVANCE
Cash advances are used if a student organization officer is unable to pay for expenses out-of-pocket but instead needs the money up front. Advances are also typically used when an organization is traveling.
- CREDIT SUBMISSION
Officers for student organizations may use this form to ensure proper documentation of their attendance or participation with internal, external, leadership or event credits.
- DEPOSIT FORM
To deposit money, clubs can fill out a deposit form and take it to the Cashier’s Window in Hermann Hall along with the money/checks for depositing. Organizations typically earn money through membership dues, fundraising, donations or sponsorships. This money remains with the student organization and rolls over with each fiscal year.
- EXPENSE VOUCHER
Expense Vouchers are used to reimburse a student organization member or Advisor for costs related to an organization event, trip or operating expense. Expense vouchers are also used when a cash advance was used for purchases.
- PURCHASE ORDER (CHECK REQUEST)
Purchase Orders are used to pay companies or individuals for providing a product or service to your organization. They are also used for making a donation or sponsorship of someone/thing. An invoice and W-9 from the company or individual is needed to process a purchase order.
- WAIVER
Waivers are used by student organizations when your group is traveling or participating in or hosting an activity that may contain some risk or liability.
- TRAVEL CODE OF CONDUCT
A travel code of conduct is a set of guidelines that travelers are expected to follow to ensure responsible and respectful behavior during their journeys. It includes principles such as cultural sensitivity, environmental responsibility, and support for local communities, aiming to minimize negative impacts on destinations and promote a positive travel experience for everyone involved.
- TRAVEL REGISTRATION FORM
This form should be completed by a Student Organization traveling off-campus to an event sponsored by the College. It must be submitted to the Office of Student Involvement no later than 14 days prior to the trip.
- BUDGET MAINTENANCE
The SGA treasurer oversees funding and budget needs for organizations. The SGA Student Accountant verifies transactions for each club to help keep budget updates and accurate information. Organizations' officers and advisors receive updates once a month via campus mail.
The following services are provided by the Student Activities Office.
OFFICER TRAINING
The OSI office conducts various meetings and workshops during the year to help training organization officers. At the beginning of the year, all Presidents participate in officer training and then periodic President’s meetings are held throughout the year to update groups. Additionally, advisor roundtables are held to support those faculty and staff who assist our student organizations.
LEADERSHIP
The OSI office wants your group to be the best it can be! Leadership tools and resources are available upon request. Find information on team building, conflict resolution, officer training, budget management, recruiting and retaining members, or come talk to us about what you have in mind for your group! We are here to listen, guide and support.
EQUIPMENT
As a registered student organization, you have access to the OSI equipment within reason. All items are free for student groups and available for any event you are planning. Reservations are made on a first come first serve basis via Berry’s Event Management System (EMS).
ORGANIZATION HANDBOOK
The Student Organization Handbook can be found on Berry Connect under the OSI page. The handbook provides a thorough explanation on recognition requirements and other guidelines for organizations.
WE HAVE MORE FOR YOU!
- Local t-shirt contacts
- Publicity ideas and resources
- Mass email distribution (for you event emails)
- Student Organization Officer Lists & Contacts
- Movie showings licensing rights
- Contract assistance & signatory